Final Paper Submission Procedure

All authors of accepted paper for the WPMC 2011 (included workshops) must carefully follow this procedure:

  1. when finalizing your paper, we advise you first to take into account the reviewers' scores and possible comments given in your  acceptance mail (received from chair AT on July, 15).You can read again these comments via the URL where NNNNNN is your 10 digit EDAS Paper ID
  2. you have to sign the copyright form, scan (pdf file) and upload it within EDAS (see below).
  3. in order to have the paper included in IEEE Xplore, pdf files of the final version should be checked on (see below). All authors must follow this step.
  4. please make sure that all authors of a paper are known by the EDAS system, and that they are included into your paper in the order you want
  5. [new as of Sept 5] select the presenter on EDAS. Please select the co-author who will present the paper. When selecting the WPMC 2011 paper on EDAS "my papers" page, look at the 3rd line of the large table ("presenter not specified" is displayed) and declare the presenter.
  6. please also make sure to input complete information of the following into EDAS: Presentation Title, Authors Information. Presentation title and the authors' information should be the same as your final paper. Please note that these information will be used as they are for the WPMC 2011 program and the author index of the conference proceedings
  7. Camera-ready: the submission deadline is September 12, 2011.

Copyright form

The copyright form can be downloaded here: [DOC] [PDF].

The signed form should be signed, scanned (pdf file) and uploaded within EDAS. Papers without the signed copyright form by September 12 will not be included in the proceedings and will not be on IEEE Xplore.

IEEE Xplore

All WPMC 2011 conference articles submitted for inclusion in the WPMC 2011 Proceedings must adhere to the IEEE Xplore PDF specification for compatibility. Authors must follow the rules found on IEEE PDF eXpress.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

Steps for submission:

1. Create your manuscript(s)
2. Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.)
3. Create IEEE PDF eXpress account (see the Procedure below, step A)
4. Upload source file(s) for Conversion; and/or PDF(s) for Checking (steps B-E below)
5. Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support. Please read them carefully.
6. Submit final, IEEE Xplore-compatible PDF(s) to WPMC 2011 (via your EDAS account).

Note that IEEE PDF eXpress™ converts the following application formats to PDF:

  • Microsoft Word
  • WordPerfect
  • Rich Text Format
  • Freelance
  • (La)TeX (A DVI and supported image files must be included in a compressed archive)
  • PageMaker (images should not be embedded, included with main file in a compressed archive)
  • FrameMaker
  • Word Pro
  • Quark (*.qxd and images files must be included in a compressed archive)


step A) Access the IEEE PDF eXpress site

First-time users:

  • Click “New Users - Click Here”.
  • Enter wpmc11x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
  • You will receive online and email confirmation of successful account setup.

Previous users, but using it the first time for a new conference:

  • Enter wpmc11x for the Conference ID, your email address, and enter the password you used for your old account.
  • When you click “Login”, you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
  • Check that the contact information is still valid, and click “Submit”.
  • You will receive online and email confirmation of successful account setup.

 Returning users

  • Enter wpmc11x for the Conference ID, email address and password.

step B) For each conference paper, click "Create New Title"
step C) Enter identifying text for the paper (title is recommended but not required)
step D) Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
step E) Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
step F) You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

For further information read

(choose one):
If the PDF submitted fails the PDF check: If you are not satisfied with the IEEE PDF eXpress-converted PDF: If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:
 Option 1  Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion or  Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) or  
 Option 2  Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions or  Submit a PDF by clicking Try again, then Submit PDF for Checking or  Submit your IEEE Xplore-compatible PDF to WPMC 2011 via EDAS (see last step below)
 Option 3  “Request Technical Help” through your account.  “Request a Manual Conversion” through your account.   


Camera ready submission

The last step is to submit your eXpress-converted PDF to EDAS.

  • Check that you passed all the steps above.
  • Check again!
  • Go to (before September, 12) and upload your final, camera ready paper. See the direct URL for your paper in the acceptance mail you received during July.


See you soon in Brest, then!



Powered by diasite